Purchase Orders with Priority Software provided by TechCM

Every time you order goods or services from your vendors, contracts to buy and sell are created. Priority's purchase order module keeps accurate records of these very important transactions. With every order, you need to keep track of shipping methods, lead time, and other important parameters. You also need to confirm quantities and prices per item. This module, standard with Priority, streamlines and organizes the entire purchasing process. Purchase demands are created from different modules in Priority, including the integrated MRP, and then converted into purchase orders by qualified personnel.

Minimum inventory levels can be put in place and purchase demands automatically created when inventory reaches that level. Using this method combined with manufacturer lead times, you can be assured that you won't run out of stock. You can also create sales orders based on the expected arrival date of goods, keeping the sales order process going smoothly.

Using this module combined with Accounts Payable, Inventory Management and Sales Order modules, you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory levels and produce a backorder report. Furthermore, invoices received will automatically update accounts payable records. With the implementation of the Purchase Orders module all of your purchasing and receiving information will be readily available as needed and you will be able to make more informed purchasing decisions.

Features

Automatic Reordering

Purchase demands can automatically be created for inventory items whose safety levels fall below specified re-order levels.

Drop Ship/Blanket Orders

Sales orders can be created for items shipped directly from the vendor to the customer. A process can be created that will automatically create a purchase order and send it to your vendor with instructions to drop ship it to your customer, all from the sales order screen.

Cost Allocations

Delivered cost information can be maintained with an unlimited number of user-definable costs for each General Ledger account. You can select any allocation method for each type of cost including freight allocation.

Auto Generation of Purchase Orders from Sales Orders

Purchase orders can easily be created from a selected range of sales orders. You can control how the items appear on the purchase order based on multiple parameters such as inventory item type and vendor. Purchase requests can easily be generated from all sales orders in a set timeframe you define (day, week, month, or others). Priority allows multiple requests to the same vendor for the same item to easily be combined, saving your company time and resources.

Multiple Part Numbers

All inventory items in Priority can be assigned multiple part numbers. These include the standard part number, vendor part number, customer part number or any other numbering set you choose. These can all be accessed when creating a purchase order, ensuring that the correct inventory item is ordered.

Non-stock Items

You can order any part from any vendor at any time, regardless of whether it is a stocked item or ordered on a per need basis.

Vendor Price Levels

Price schedules for specific vendors, part families or inventory items can be set up based on standard costs or specified discount methods.

Expected Deliveries

When a purchase order is created, all applicable fields in Priority are updated accordingly. This allows your sales team to pre-sell and create sales orders based on expected item delivery dates. Sales are not limited to items on hand.

Reports

Purchase order reports are detailed and extensive. Custom reports can easily be created as you need them, displaying only the information applicable to your products and services.

Vendor Memos

You can store notes regarding vendor requirements. When a purchase order is generated to that vendor, stored notes are readily available regarding any vendor requirements or special needs. Fields can be made mandatory, forcing compliance with company procedures for data collection from vendors.